Workflow for legacy specimens (ie. previously collected, labeled, sorted, and placed in collection) as opposed to newly collected specimens where data are entered before specimens are deposited.


Atteva sp.

Workbox for digital imaging of specimens and labels. Imaging system includes digital camera, copy stand, and lighting.











Each of the collaborating institutions have developed workflows that fit best with their staffing and resources. However, the basic structure and curation of our combined data follows certain agreed upon standards. For details on data standards and to search the online database click on the Data tab.

At the Essig Museum we have developed a "work box" to stage specimens for imaging (see image at lower left). Labels are removed from the pin and laid flat for clarity and the potential for optical character recognition (OCR) of label data.

Joan Ball Damerow is currently using data collected as part of the Calbug project in her dissertation research. Her California Dragonflies website describes the goals and methods of this work.

Photographing specimens and labels

This pdf document describes how to handle and photograph specimens using a dino-lite microscope or a digital camera. For a demonstration of our imaging procedures click on the following video links:

Imaging insect specimens using a Dino-Lite digital microscope (youtube)

Imaging Calbug specimens using a digital camera (youtube)

Using Canon's Remote Capture DC software for image capture (youtube)

Renaming specimen images in bulk using IrfanView software (youtube)


Citizen Science Data Entry

Visit Notes from Nature to enter data from Calbug’s insect and spider specimens.


Data Quality and Checking

The following entries from the Notes from Nature and So You Think You Can Digitize blogs illustrate methods on checking multiple transcriptions